When you share a View, you share all of its data. Sharing a View does not share the underlying tables. If you want to share the underlying tables, see Sharing tables and columns. A View can be shared by the owner of the View, or by an administrator. Users can start searching a View as soon as the View is shared with them.
You can share a View from the the list of Views under Views on the Data tab, or from the View itself.
Share from the Data tab
To share a table, worksheet, or View from the Data tab, follow these steps.
-
Click Data on the top navigation bar.
-
Hover over the dataset you want to share and select it by clicking the empty checkbox that appears.
-
Click Share.
-
If you are sharing a table, select Entire Table or Specific Columns.
-
If you select Specific Columns, select the column(s) you want to share. If you select Entire Table, skip to step 6.
Note: You cannot click multiple columns at once. You must input the users or groups with whom you want to share for each column. -
Click + Add users or groups and select the users and groups with whom you want to share.
Share from within the dataset
To share a table, worksheet, or View from within the dataset, follow these steps.
-
Navigate to the dataset you want to share.
-
Click the ellipsis icon , and then click Share.
-
Select the users or groups with whom you want to share.
You can only share the entire dataset. You cannot share individual columns. To share individual columns, share a table from the Data tab. You cannot share individual columns for worksheets or Views.
Specify permissions
- Configure the level of access by selecting from the dropdown list. You can select:
- Can View to provide read-only access. This enables viewing the data source’s data, as well as defining worksheets based on that data.
- Can Edit to allow modification. This enables renaming, modifying, or deleting the entire data source and adding or removing its columns.
-
Click Add.
-
Click Done.
-
The Share settings updated notification appears on the bottom of your screen.